The number of participants in your group may be increased, as availability permits, or decreased
with confirmation from the Volunteer Department. Groups are expected to be conservative when
submitting their initial participant count, as ASP allocates resources—including leasing centers
and hiring staff—based on these estimates. If your group’s count changes at any point,
you must notify the Volunteer Department immediately, as available spots may be reassigned to other
groups. Participant counts may be increased at any time, provided space remains available.
Before the second deposit deadline (YR: 90 days pre-trip/Summer: March 1): If
you reduce your count, mission fees paid for canceled spots may be applied toward the balance of fees
for your remaining participants. If you cancel your trip, mission fees may be refunded in full upon
request.
After the second deposit deadline: If you reduce your count or cancel your trip,
both the first and second deposits for canceled spots are non-refundable and will be forfeited. If you are
behind on the payment schedule at the time of cancellation, you will still owe the first and second
deposits for those dropped spots. Refunds or transfers after the deadline will be considered only in the
case of documented illness, accident, or emergency.